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VMS HUB

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Reconciliation

  • Mutual fund assets balanced daily on an exception basis
  • Out of balance cause can be directed to the offending transaction(s)
  • Tracks out of balance conditions by age, fund family, reconciler, and out of balance threshold

Income

  • Rules based income map process
  • Forecasts income a custodian should expect to receive across entire book of mutual funds
  • Calculates, allocates and posts income to customer accounts correctly

Revenue

  • Shareholder service revenue invoicing, collecting, posting and reconciliation by account rules
  • Track revenue due to outside broker dealers by account and reconcile against monies paid
  • Calculates customized fees by account

Trading

  • Integrates internal accounting systems through consolidated trading portal
  • Electronically opens fund accounts
  • Orders can be rolled up to omnibus, plan level, or fully disclosed
  • Supports transaction timing rules used across 600+ fund companies and 30,000+ funds

Billing

  • Reconcile plan expenses to revenue received
  • Invoice and track payments by plan

RECONCILIATION

The foundation of VMS Hub, Reconciliation is designed to keep mutual fund assets balanced daily resulting in exception-based processing. It typically works in a more efficient manner from the traditional accounting platforms by normalizing trading in an unregulated environment. Reconciliation will ensure confidence when month-end, quarter-end and year-end processes and reporting are especially critical.

TRADING

Trading controls the complete lifecycle of each transaction (including ETFs and company stock) from delivery through settlement. It integrates all internal accounting systems through a single trading portal. Trading electronically opens fund accounts in the required configuration. It allows transactions at the fully disclosed or retirement plan levels, as well as rolls up transactions to the omnibus or super omnibus level across all internal accounting systems. Trading has a robust alerting system that allows for swift notification in the event of a trade reject or other issue, resulting in reduced cost and risk.

INCOME

Income replaces the existing income map process for mutual fund positions and other non-listed investments used on the existing accounting systems.

Income is significantly more sophisticated than the income map processes in traditional accounting systems that operate in a one-size-fits-all environment. Income provides forecasting of anticipated income across the entire system(s). It supports dozens of transaction timing rule sets for all fund companies and funds, which is critical for the timely posting of income, avoiding risk and manual intervention.

REVENUE

Revenue enables institutions to avoid risk of non-compliance of industry regulations. As various regulatory bodies legislate to ensure full transparency, the vast majority are not prepared to comply. Ensuring the proper disclosure and allocation of fees from a mutual fund company which are derived by a shareholder’s assets, either retirement or non-retirement, is the function of Revenue.

When collecting mutual fund fees directly from the fund companies, Revenue provides the tools to invoice, track and distribute to all accounts across any platform with 100% accuracy. This is crucial as new regulations require that level of accuracy.

If you don’t collect these fees directly from the mutual fund company by outsourcing to a sub custodian, it is still the responsibility of the service provider to ensure that what they received is correct and distributed properly. Most firms simply assume the fees provided to them from their sub-custodian are correct, and then allocate to the best of their ability back to the shareholders. The disclosure to those shareholders may provide a range of fees that may be collected. Although this practice has been acceptable in the past, this may not be the case under the new rules.

BILLING

Billing stores contractual fee arrangements, calculates fee payments, and generates fee invoices for all third parties. A variety of fee types are available including average daily balances, transaction counts, number of sub-accounts, flat fees and activity types, with variations including minimums, maximums, and tiers.

Flexible and configurable scheduling calculates fees when needed and can apply to any number of third party relationships including TPAs, RIAs, Broker/Dealers, Plan Sponsors, Participants, and Trust Companies. Comprehensive Fee Invoices are generated and results are fed to G/L, Trust, and recordkeeping systems for seamless automation.

Coupled with VMS Hub Revenue, fees can be offset against incoming revenues for a powerful tool that allows for a single solution to revenue and fee collection.

Please contact us today to discuss how VMS can help your business. We can be reached by email at info@vmsholdings.com or by phone at 1.800.867.4357.

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